ARCHIVING SYSTEM BASED ON A MODEL FOR EXCHANGE OF ELECTRONIC FINANCIAL DOCUMENTS

The paper presents a phenomenological analogy of disparate systems models: electronic operations of financial systems based on addressable business messages and systems for archiving records of an organisation. The paper shows known benefits from models of financial systems. Current systems for storing of archival materials are defined so that acquisition and distribution of records, their images and metadata on records are mostly different for various projects within an organisation. Therefore, a need arose to unify access to scanning of materials, microfilming and electronically signed materials and metadata. The paper contains a proposal for defining of a protocol for exchange of scanned and microfilmed materials and a corresponding schema for delivery of scanned materials with metadata, as well as a corresponding interface for integration with the existing and future application systems. Proposal refers to applications of standards in archival science that rely on the standard SRPS ISO15489, and creation of good conditions for further development of records systems. Thus, planned archival and other projects gain great flexibility and adjustability to a business system.

Key words: phenomenology, archival science, model, payment operations, ontology, ISO15489, ACORD, implementation of a document management system